Salary Increase Request Email — 3 Word-for-Word Templates

A salary conversation done well is specific, evidence-based, and forward-looking. These templates give you a structure for three of the most common situations: making the case on performance, citing market data, or reflecting expanded responsibilities.

Original Message

I want to ask my manager for a salary increase but I am not sure how to bring it up professionally.

Professional Version

Subject: Discussion Request: Salary Review

Hi [Manager name],

I would like to schedule time to discuss my compensation. Over the past [time period], I have [specific achievement 1], [specific achievement 2], and taken on [additional responsibility].

Based on this and current market rates for this role, I believe a salary adjustment to [amount or range] would reflect the value I am bringing.

I would welcome the chance to discuss this — are you available [days]?

Thank you,
[Your name]

Polite Version

Subject: Request to Discuss Compensation for Expanded Role

Hi [Manager name],

Since [date or event], I have been covering [additional responsibilities]. I have been happy to take these on and I believe I have handled them well.

I would like to discuss whether my compensation should be updated to reflect this expanded scope. Could we schedule time in the next two weeks?

Thank you,
[Your name]

Firm Version

Subject: Salary Conversation Request

Hi [Manager name],

I have been reviewing market compensation for my role and would like to discuss whether my current salary reflects the going rate. I have researched [source — e.g. LinkedIn Salary, Glassdoor] and the range for this role and experience level is [range].

I would like to discuss aligning my compensation with this. Could we find 30 minutes to talk?

[Your name]

When to Use This Template

  • After completing a significant project, promotion cycle, or performance review period
  • When your responsibilities have grown but your salary has not been reviewed
  • When market research shows your current pay is below the going rate for your role
  • When you have received a competing offer and want to explore whether your current employer will match it

Common Mistakes to Avoid

Framing the request around personal financial need: Your cost of living or personal expenses are not a business reason for a pay rise. Managers make compensation decisions based on value delivered and market rates — keep the conversation focused there.
Being vague about what you are asking for: "I was hoping for a bit more" is harder to act on than "I would like to discuss moving to the £X–£Y range." Specificity makes the request easier to approve or negotiate.
Asking at the wrong moment: Right after a missed target, during a company-wide budget freeze, or in the first month of a new role — timing matters. The strongest time to ask is after a visible success or at a scheduled review cycle.

Frequently Asked Questions

When is the right time to ask for a salary increase?

After completing a major project, at your annual review, after taking on additional responsibilities, or when you have received a competing offer. Avoid asking during company-wide budget freezes or immediately after a poor performance review.

Should you state a specific number when asking for a raise?

Yes, if possible. Research market rates first and give a range or specific number. Vague requests are harder for managers to act on than specific ones that name a target range.