How to Request Parental Leave from Your Employer

Telling your employer you're going on parental leave is a significant professional communication. The key is to notify your employer with enough notice, be clear about your timeline, and frame the conversation around ensuring a smooth transition for the team.

Original Message

I'm having a baby and I need to take time off, please let me know what to do.

Professional Version

Dear [Manager's Name / HR Name],

I'm writing to formally notify you of my intention to take parental leave beginning on [proposed start date].

As you may be aware, [I am expecting / my partner is expecting] in [month/year]. I'd like to take [X weeks/months] of parental leave, returning to work on [proposed return date].

I'd appreciate guidance on the next steps — including any paperwork required, how leave pay will be administered, and how we should handle handover and coverage planning. I'm committed to making this transition as smooth as possible for the team.

Thank you for your support.

Best regards,
[Your Name]

Polite Version

Dear [Manager's Name],

I wanted to share some exciting personal news and also start planning ahead for the impact on my work.

I'm expecting a baby in [month] and I'll be looking to take parental leave starting around [date] for approximately [duration]. I want to make sure there's plenty of time to plan the handover and ensure the team is well-supported while I'm away.

Could we set up a time to talk through the process?

Thank you so much,
[Your Name]

Firm Version

Dear [HR/Manager Name],

This is formal notification of my intention to take parental leave commencing [date], for a period of [duration], with an expected return date of [date].

Please confirm receipt and advise on the process for formally requesting leave pay and completing any required documentation.

Regards,
[Your Name]

When to Use This Template

  • When you're ready to formally notify your employer of your upcoming parental leave
  • When you want to initiate the handover planning conversation early
  • When you want a written record of your notification and start date
  • When you need to start the HR process for leave documentation and pay

Common Mistakes to Avoid

Notifying your employer too late: Most jurisdictions require advance notice for parental leave — often 8-12 weeks. Check your specific requirements.
Not asking about your rights and entitlements: Many employees don't claim their full entitlements. Ask HR specifically what you're entitled to.
Agreeing to work during leave before it begins: Commitments made before leave starts can erode the boundaries of the leave itself.

Frequently Asked Questions

How much notice do I need to give for parental leave?

This varies by country and contract. Check your jurisdiction's rules and your employer's policy.

What if my employer is unsupportive about my parental leave?

Parental leave is a legal right in most countries. Document everything and contact an employment lawyer or HR if barriers arise.