How to Request a Flexible Working Arrangement

Asking for flexible hours is still a conversation many employees feel they can't have. The key to a successful request is specificity: what exact change are you proposing, how will it work in practice, and what can your manager expect to stay the same.

Original Message

I'd like to change my hours because my current schedule doesn't work for me.

Professional Version

Hi [Manager's Name],

I'd like to explore the possibility of adjusting my working arrangement — specifically [proposed change: starting at 7am and finishing by 3pm / working 4 days a week / compressing into longer daily hours].

This would help me [specific reason] while maintaining full output. I'm committed to ensuring no impact on my team or deliverables — I'd be fully available during the core hours of [X to Y].

Would you be open to discussing a trial period of [X weeks]?

Thanks for considering this,
[Your Name]

Polite Version

Hi [Manager's Name],

I hope you're well! I wanted to bring up something that's been on my mind — I'd love to talk about adjusting my working schedule slightly.

I'm thinking about [proposed change] and I believe I could make it work without any drop in output. I'd be keen to try it for a few weeks and check in to see how it's going.

Would you have time for a quick chat about it?

Thanks,
[Your Name]

Firm Version

Hi [Manager's Name],

I'd like to formally request a flexible working arrangement: [specific change]. I've considered the impact on the team and can maintain full availability from [hours] and full delivery on current commitments.

Please let me know if you'd like to discuss.

Regards,
[Your Name]

When to Use This Template

When your current hours create a genuine conflict with caregiving, health, or commuting requirements
When you want to adjust your schedule for productivity reasons
When you want to compress your week into four longer days
When you're returning from a leave period and want to phase back with a modified schedule

Common Mistakes to Avoid

Being vague about what you're asking for: 'More flexibility' is not a request. Be specific: which days, which hours, what the net change is.

Not addressing team and client impact: Address core hours, coverage, and communication commitments directly.

Not proposing a review point: A trial period with a review date reduces the perceived risk of yes.

Frequently Asked Questions

Do I have a legal right to request flexible working?

In many countries, employees have a statutory right to request flexible working after a qualifying period. Check the rules in your jurisdiction.

What if my employer approves a trial but then wants to go back to the old arrangement?

If the trial showed no negative impact, make that case clearly and propose adjustments.