How to Negotiate a Job Offer via Email

Most candidates accept the first offer they receive — and most employers expect negotiation. Failing to negotiate is one of the most common and costly mistakes in a job search. The key is to negotiate specifically, professionally, and from a position of genuine interest in the role.

Original Message

Thanks for the offer but I was expecting more money, can you do better?

Professional Version

Dear [Name],

Thank you so much for the offer — I'm genuinely excited about this opportunity and I've thought carefully about next steps.

I'd like to discuss the compensation package before formally accepting. Based on my research into market rates for this role and the experience I bring in [specific area], I was hoping we could get closer to [target figure or range].

I want to be transparent: I'm enthusiastic about joining the team and this is the primary thing I'd like to discuss. If we can find a way to bridge the gap, I'm ready to commit.

Best regards,
[Your Name]

Polite Version

Dear [Name],

Thank you so much for the offer — I'm really excited about the role and the team. I've given this careful thought and I'd love to discuss one aspect before accepting.

The base salary is slightly below what I was hoping for given my experience. I'd be really grateful if we could explore whether there's any flexibility to get to [target figure].

Thank you so much for considering this.

Warm regards,
[Your Name]

Firm Version

Dear [Name],

Thank you for the offer. I'm interested in the role and would like to discuss compensation before proceeding.

Based on my experience and market data, I'm targeting [figure/range]. Can we discuss flexibility on the base salary?

Regards,
[Your Name]

When to Use This Template

  • When a job offer is below your target salary or market rate
  • When you have a competing offer that gives you leverage
  • When you believe your experience justifies a higher starting salary
  • When you want to negotiate other terms like remote work, start date, or signing bonus

Common Mistakes to Avoid

Waiting for the employer to ask if you want to negotiate: Most employers won't explicitly invite negotiation. You have to initiate it.
Negotiating multiple things at once without prioritizing: Lead with the one thing that matters most.
Threatening to decline without genuine leverage: Only bring up competing offers or departure if both are real.

Frequently Asked Questions

Will negotiating an offer get it rescinded?

Extremely rarely. Companies budget flexibility into offers precisely because they expect negotiation.

How much should I ask for above the offer?

10-20% above the offer is a reasonable ask. Research market rates before your specific number.